By Syauqi Jamil
SHAH ALAM - The Smart Docket System is a real-time online based platform envisioned by the Smart Selangor concept, which seeks to simplify everyday routines using effective technology. Applying Internet of Things or IoT, The Smart Docket System not only allows the state government to utilise the latest technology in things as gritty as earth material mining, but also reduces leakage in state revenue while increasing revenue from earth materials.
The system replaces the old fashioned, hand-written docket issuance with an online-based system, where all dockets issued will be stored under one system, easily accessible by enforcement authorities for review, inspection and monitoring purposes.
The system is a result of a joint collaboration between Selangor Land and Mineral Office, Kumpulan Semesta Sdn Bhd (Semesta), Smart Tech Tank Sdn Bhd and CTY Weighing & Automation Sdn Bhd.
Chief Financial Officer of Semesta, Mohamed Fariz Ghazali said with the system in place, it will eliminate human error or fraud as there is no room for outside interference in docket issuance.
“Using an electronic system, we can integrate it with other technologies like CCTV (closed circuit TV) and GPS (global positioning system) for transparency and to eliminate leakages. The system is also integrated with permit issuance and automated payment.”
“We want to make sure all operators abide by the state authority guidelines. Everything will be interlinked after this,” he told Selangor Journal in an exclusive interview.
Fariz said although electronic systems have been used by the private sector all this while, the Smart Docket system is the first for government use, across the state.
“Through the government, everybody will use the same system. With that, it becomes integrated,” he said, expressing hope that the same system will be implemented nationwide.
All data collected and stored online by the Smart Docket System, can also be accessed for analysis work and advanced planning in the future, giving Selangor a head start as it is the first state to implement such system state-wide.
Aside from tracking and monitoring individual lorries, the system can also store information, provide improved control efficiency and can generate royalty collection reports.
It aims to ease the application, approval, and renewal process for producing earth material permits while empowering its enforcement through a mobile application.
On Sept 19, Selangor Menteri Besar Amirudin Shari in his officiating speech at the Smart Docket official launch said that the system will help the state government overcome leakage while increasing state revenues from rock, soil, minerals and other earth materials.
Besides helping the state, Amirudin said the same system will also provide industry players with lucrative returns and easy access to its statistics.
“With the Smart Docket System, industry players will have a platform to ensure their production provides lucrative returns,” he said in his officiating speech.
The Smart Docket process
On the process, Semesta Assistant Project Director for Smart Docket System Mohd Izzuddin Mat Zain explained that upon a lorry’s arrival at a particular mining site, they will be required to go through weigh bridge.
This is where its Kerb Weight (weight of vehicle) will be recorded before it is allowed to enter the mining field. The data will then be sent to the operation office where it will be stored in the system’s server.
After the lorry has been loaded with earth materials, according to the guidelines that was set, it will again be required to pass through the weigh bridge, where its Gross Vehicle Weight (weight of vehicle plus maximum allowable payload) will be recorded.
The photo of the lorry, its registration number and payload will be taken and sent to the operation office to be stored in the server. Only after the lorry meets all these conditions that the Smart Docket will be printed and issued.
“This is a fully integrated system that starts and ends at the weigh bridge. The information retrieved will be sent to the operation office at the Selangor Land and Mineral Office.
“Before this, everything was done manually and this exposed it to manipulation. Operators could simply tweak their own data on top of it being a hassle. With this system, all they have to do is key in, click and submit. Everything else will be generated by the system automatically,” he said.
